Section 1 - about the work being done, who is doing it, what is being done and the assessor undertaking this review | |||
a. Exhibitors name and contact details Yijing Wang (Amy) No. of phone:07886455564 | b. brief description of structure and fittings being used during exhibition. | c. The insurance No. (affix a copy of insurance contract) | d. Person reviewing this Risk Assessment: |
Advisor name and contact details: (they are the Co Director of the Artifact (NE) and administrators of the exhibition) , Lesley Anne Smith: Joe Robinson: | e. Date that this Risk Assessment was reviewed: | ||
Volunteers: | |||
Section 2 - the Risk assessment for the build and use of the exhibition stand | |||||
1. Hazards that may cause harm | 2. Who may be affected (you need to check your own staff / contractors to see if they may have increased risks due to personal circumstances) | 3. Controls that are used to reduce risk (you need to check these are valid and in place) | 4.Who to report | 5. Additional measures that need to be done (Completed by you before the event or at set up / exhibition) | |
Bomb or terrorist threat and general evacuation requirement | Joe, Lesley, Amy, volunteers, visitors | · In the interest of good security a constant check should be made at the reception by volunteers and will ensure no big cases have been bring in the exhibition. · If there is any doubt about a bag, case or package without attention, it should not be touched and Joe or Lesley must be immediately advised. · If the threat appraisal concludes that an element of danger exists an announcement shall be made providing evacuation instructions and assembly point location (the car parking opposite the Creative Cohesion). This shall be followed by the following message over the Public Address System. “Attention please, Attention please. An emergency situation has arisen within the Creative Cohesion. Please leave the building by the nearest available exit”. · This message will continue to be broadcast until the building has been evacuated. All persons must follow the directions from Joe. Joe will nose count all visitors, volunteers and ensure nobody be left at Creative Cohesion.When the emergency has passed and normal working conditions can be resumed the following message will be broadcast. | Joe, Lesley | Guide volunteers to do constant check in the volunteers’ meeting, the exhibition have to post prominent signs for the way to the point location. | |
Fire | Joe, Lesley, Amy, volunteers, visitors. | · Creative Cohesion is a no smoking venue. In the event of a fire The Creative Cohesion has a comprehensive fire detection system which is complemented by sprinkler protection.(???) Alarm points are located at or near fire exits and vehicle doors. The automatic alarm is activated if the smoke or heat detectors come into operation or if any fire hose reels is used. If you discover a fire: a) Joe or Lesley must be immediately repored, b) Break the glass on the nearest manual call point. c) Telephone 999 and giving the address of the Creative Cohesion. d) Advise other persons in the vicinity of the emergency. e) Do not attempt to extinguish the fire unless it is safe to do so and you are competent to use a fire extinguisher. f) As soon as the instruction to evacuate the Creative Cohesion is broadcast, you must leave the premises by the nearest available exit. Follow the directions from Joe moving to and remaining at Fire Assembly areas at the car parking. g) Joe will nose count all visitors, volunteers and ensure nobody be left at Creative Cohesion. G) You must not attempt to return to the Creative. Cohesion until the fire brigade detachment says that it is safe to do so. | Joe, Lesley, fire brigade. | Ask Lesley how is the fire detection system work in the Creative Cohesion | |
Catering- Food and drink | Joe, Lesley, Amy, volunteers, visitors. | · Purchasing pre cooked/ready to eat foods from reputable stockists only and observe use by and best before dates. · Clearly display ingredients or possible contamination by ingredients. Eg ’this product contains nuts’ etc. · No alcohol is allowed to drink in the exhibition. · All plates and forks make use of one-off products and to ensure Hygiene the tableware. | |||
Falling objects (from roof gantry) | Joe, Lesley, Amy, volunteers, visitors. | · The roof gantries are closed at exhibition. · Any person found the falling from roof or wall, Joe or Lesley must be immediately advised. | Joe, Lesley | ||
Electrical hazards - during build, exhibition and breakdown | Joe, Lesley, Amy, volunteers, visitors | · Battery powered tools should be used so ensure they are fully charged. · Power may be turned off at the end of each day unless specially requested. · No power appliances / tools of visitors are allowed unless they are checked by Joe. · Any issue of Electric have been found, it should not be touched and Joe or Lesley must be immediately reported. | Joe, Lesley | ||
Ergonomic hazards such as standing for long periods | Joe, Lesley, Amy, volunteers, visitors | · Chair or sitting points should be available on stands. · Any issue of Ergonomic have been found, it should not be touched and Joe or Lesley must be immediately advised. | Joe, Lesley | ||
Health hazards and disease (colds, flu etc) | Joe, Lesley, Amy, | · Staff should be healthy and advised to remain away from the conference if they are showing signs of flu. · Sanitizer / hand wash is advisable and should be on the stand for those meeting the delegates. | Joe, Lesley | Check the hand wash before the day of exhibition | |
Accidents, incidents and injuries including sudden illness | Joe, Lesley, Amy, volunteers, visitors | · The exhibition have to post prominent signs for the first aid, · If any person are aware that himself/ herself have a medical condition that may require assistance (such as mobility restriction or epilepsy) please help us to ensure himself/herself are treated properly by advising the security team when you arrive. · Any person feeling unwell should make themselves known to a member. · Administrators should be reminded to be vigilant and take care of personal belongings and IT equipment · Any suspicious persons should be report immediately to Joe or Lesley. | Joe, Lesley | Check the first aid box before the day of exhibition | |
Slip and trip hazards | Joe, Lesley, Amy, | · If any person found the spills, Spills should be mopped up immediately. · Stand area should be kept tidy. · Marketing materials, stand or exhibits should not protrude onto gangways. | Joe, Lesley | ||
Scalds / burns from hot water, steam, hot oil and hot surfaces | Joe, Lesley, Amy, volunteers, visitors | · Kettles should be placed in a suitable position to prevent knocking over – especially behind stands · Hot drinks should not be carried around the venue unless in lidded containers | Joe, Lesley | ||
Care of children | Joe, Lesley, Amy, volunteers, visitors | · All age children are welcome to the exhibition. · A minimum of two adults are requited to care one children who below 14 years old in the exhibition at any one time, and they have responsibility to stop the child running, shutting and touch exhibits in the exhibition, also they should to remind children the place of experience exhibits. · The children who below 5 years old are not allowed to take food by themselves. · Provide a highly visible and signed Lost Children Point. · A minimum of two volunteers are required to staff the lost children area at any one time-a team of tree will allow rotation to give sufficient cover over a long time. · The person claiming a child should complete a form to include their name and address and show relvant form of identification. | Joe, Lesley, police office | ||
Car parking | Joe, Lesley, Amy, volunteers, visitors | · All the vehicles should to park in the parking areas where opposite the Creative Cohesion. · If there has limited parking space should be report to Joe or Lesley, and decide the new parking area for the exhibition. | Joe, Lesley, police office | I haven’t a lots experience about Car parking | |
Theft of personal or company property | Joe, Lesley, Amy, volunteers, visitors | · Everyone is responsible for security on site · Take care of personal possessions and IT equipment · No exhibits is allowed to be touched expect special notes. | Joe, Lesley | ||
